We are seeking a part-time, dynamic Global Workplace & Events Manager to provide professional and friendly service to employees and third parties, and who prioritizes people at the core of their work.

We have our own office in Belgium and private suites in coworking spaces at other locations. Additionally, we have employees working remotely in countries where we do not have our entity or own office/co-working space.

Your responsibilities will include defining our global workplace strategy, managing our workplaces worldwide, organizing internal employee events, partnering with various stakeholders and colleagues, and ensuring an exceptional employee experience.

This role is part of the People team and is an individual contributor role reporting to the Head of People. The position is based in Brussels, so you'll need to be too.

Workplace management:

Manage all our workplaces on a day-to-day basis: answer employees' needs, enhance the workplace and place the necessary orders
Manage materials for employees (phone subscription, corporate credit card, materials for new joiners, ...)
Manage the office-related storage and stocks (e.g. storage in Brussels, goodies)
Manage office-related stakeholders (landlords, insurances, etc.)
Manage and design the company Travels & Expenses policy, and process the employees' expenses
Be a point of contact for general enquiries, and handle incoming/outgoing general (e)mail and calls
Handle the occupational safety and health
Design the fleet policy and manage the fleet

Events management:

For our internal events (e.g. end year events, summer parties), manage the pre-event organisation, on-the-day management, post-event communication, reporting and analysis:

Find and book venues
Liaise with clients and suppliers
Handle or coordinate logistics
Manage budgets and invoicing
Manage risk and present post-event reports, when necessary

You are or have…

Bachelor’s degree in office management, business administration, communications or other relevant fields
3-10 years of experience in office management, events organisation, administration
Strong English communication and interpersonal skills ; French is a “nice-to-have”
Project, office and risk management experience
Ability to work in a fast-paced environment
Strong decision-making and influencing skills
A can-do attitude and results-oriented
Willing to invest in a positive and international working environment full of opportunities

Our People Pledge

Don’t meet every single requirement? Don’t let the confidence gap stand in your way, we’d love to hear from you! We understand that experience comes in many different forms and are dedicated to adding new perspectives to the team.

Giftify is committed to providing a fair, inclusive and diverse work environment. We believe that different perspectives lead to better ideas, and better ideas allow us to better understand the needs and interests of our diverse, global community. We welcome people of different backgrounds, experiences, abilities and perspectives and are an equal opportunity employer.